How To Enhance OCR PDF Workflow With Wondershare PDFelement


In today’s digital era, PDFs are essential for document sharing and preservation for their consistent formatting across different platforms. Wondershare PDFelement shines with its OCR PDF capabilities among the array of PDF editors. The feature allows you to transform scanned documents into editable and searchable text. 

PDFelement’s intuitive interface and OCR editor make it an essential tool for businesses and individuals. To know more about how PDFelement can help you manage PDFs, continue reading the article below. Explore the possibilities and unlock the full potential of your PDF documents. Learn about PDFelement and its advanced OCR technology.

PDFelement and OCR technology

Part 1. What Is OCR?

OCR, or Optical Character Recognition, is a technology that recognizes characters and convert them into different types of documents. It deals with scanned paper documents, PDF files, or images acquired by a digital camera. With OCR, they turn into editable and searchable data. It works by analyzing the shapes of characters in the scanned document. Then, OCR PDFs become machine-readable text.


Importance of OCR in PDF Management and Data Extraction

Below are several reasons why OCR is a sought-after feature for PDF management:

  • Efficient text search. OCR enables you to search for specific words or phrases within PDF documents.
  • Editability. With OCR, scanned documents become editable. It allows you to change content, add annotations, or insert new information.
  • Data extraction. OCR helps extract data from scanned documents. It can automate tasks such as invoice processing, form recognition, and data entry.
  • Preservation of document structure. OCR helps preserve formatting and layout by converting PDFs into searchable and editable text.

Evolution of OCR Technology

Over the years, OCR technology has evolved significantly, improving accuracy and expanding capabilities:

Early OCR systems

Early OCR systems struggled with accuracy and were used for basic text recognition tasks. As technology progressed, these systems faced challenges interpreting complex fonts, layouts, and languages. 

Advances in machine learning

Recent improvement in machine learning and AI have improved OCR technology. Today, it can recognize complex layouts, fonts, and languages.

In the current market, OCR technology is integrated into many software solutions. These include PDF editors, document management systems, and data extraction tools. Each app caters to diverse user needs across industries.

Part 2. Wondershare PDFelement – Powerful OCR PDF App

Wondershare PDFelement is a comprehensive PDF editing software offering various features. With the help of AI, the tool is one of the more popular smart PDF solutions available today. The app is accessible across desktop and mobile devices. Its most sought feature is its OCR functionality:

Wondershare PDFelement
  • Advanced OCR. PDFelement’s OCR converts scanned documents, images, and screenshots into editable and searchable PDFs. It preserves the original layout and formatting as well.
  • Ease of use. With an intuitive user interface, PDFelement makes OCR tasks simple. The software makes editing accessible to users of all knowledge background.
  • Batch processing. PDFelement allows you to process many documents with batch processing. It saves time and increases efficiency when dealing with many scanned files.
  • High accuracy rate. PDFelement’s OCR engine boasts a high accuracy rate. It ensures reliable text recognition even with complex fonts, layouts, and languages.
  • Customizable settings. You can customize OCR settings to suit your specific needs. Change the language selection, image enhancement, and text recognition options.
  • Cross-platform compatibility. Enjoy access to PDFelement’s OCR capabilities across Windows, Mac, and mobile devices.
  • Free version available. The free version lets you experience the benefits of PDFelement’s OCR technology.

Part 3. How To Use OCR in PDFelement

Using OCR in PDFelement is straightforward. By following the operation below, you can easily convert scanned documents into editable PDFs. Here’s a step-by-step walkthrough:

Step 1: Download PDFelement and install it on your computer. Next, launch the application. Log in with a Wondershare, Google, Facebook, Microsoft, or Twitter account to get started. Click Open PDF to view the file for OCR if you need to review it.

OCR in PDFelement

Step 2: Import the scanned document into PDFelement by clicking on the OCR PDF button. Select the scan option as well as the page range, depending on your need. Choose the language of the scanned document for accurate text recognition. Click the Apply button.

OCR in PDFelement

Step 3: PDFelement will scan and analyze your PDF and convert it according to your settings. Once OCR is processed, review the file to ensure the layout and formatting are correct. Click on the Edit tab to edit texts, overlays, links, signatures, and more.


Step 4: Save the edited PDF file. You can also extract specific pages or sections using PDFelement’s extraction tools. Once done, share your work.

Part 4. Benefits of PDFelement’s OCR Feature

PDFelement’s OCR feature offers a multitude of benefits that can boost productivity:

  • Enhanced document accessibility. PDFelement’s OCR converts scanned documents into editable and searchable text. It simplifies document retrieval and editing, saving you time and effort.
  • Streamlined data extraction. The OCR feature automates data extraction tasks. You can convert scanned invoices into editable Excel spreadsheets. It accelerates workflows and reduces manual data entry errors.
  • Improved collaboration. With OCR-enabled PDFs, teams can collaborate by editing and sharing documents.
  • Compliance and security. PDFelement offers a secure and efficient document management solution. The app also has password protection, redaction tools, and digital signatures.

Use Cases

PDFelement’s OCR feature benefits a wide range of industries and roles:

  • Legal professionals. Law firms can streamline document management processes. The OCR can make editable versions of contract reviews and case analyses.
  • Accounting and finance. OCR facilitates the extraction of data from financial documents. Edit receipts and invoices with accurate financial analysis and reporting.
  • Education. Educators can digitize and annotate scanned documents, textbooks, and research papers. It can enhance teaching and learning experiences.
  • Healthcare. Healthcare professionals can easily manage patient records, medical reports, and administrative documents.

User Experience

PDFelement boasts positive testimonials and case studies from satisfied users. Here are the highlights from many sources:


Michael Ansaldo from PCWorld praises PDFelement for its intuitive interface. Michael recommends PDFelement as a powerful Acrobat alternative. Its reliable performance in streamlining document management workflows makes it easy to edit and share PDFs. The reviewer also praised PDFelement’s cross-platform compatibility and advanced business features.

Case Studies

Real-world examples show how organizations across many industries use PDFelement to improve productivity. The app helps to reduce costs and enhance collaboration across the board. A review from Luca Gervini at TrustRadius offers this insight. He gave PDFelement a perfect 10 out of 10 score as a verified user and proven reviewer on the site.

Ease of Use

PDFelement’s intuitive interface allows users to learn and master its features, regardless of their technical expertise. George S. from agrees. George chose PDFelement after considering its cost-competitive subscription offers. He expressed satisfaction with the product’s performance across personal and professional tasks.

Customer Support

PDFelement offers responsive customer support. The app offers live chat assistance, knowledge base resources, and software updates. It ensures a seamless user experience and satisfaction. Daniel S. from said the same, giving PDFelement 5 out of 5 stars in customer service.


PDFelement is a versatile PDF editor with OCR capabilities for efficient document management. A lot of users praise its robust features. The app can convert scanned PDFs into editable and searchable files, making your workflows easier.Its features are designed to meet diverse user needs. The OCR PDF feature also has batch processing and intuitive editing tools. PDFelement is a valuable asset for handling various tasks with ease. The tool is a comprehensive OCR PDF editor for personal or professional use. Take advantage of the app to edit, extract, and manage PDFs with a few clicks.